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Preschool + Personal Kanban = Kidzban Success

After teaching in the 4 & 5-year-old student preschool class for many years, the last year I taught I became a teacher in the 3-year-old student classroom.  While excited, I knew it would be a challenge when setting up my classroom because many of these students would not know how to read or would have a very limited sight word knowledge.  The classroom would have to be highly visual. I knew I wanted to use Kanban in the classroom, my challenge was how I was going to use it.

Classroom kanban

The first month of school I wanted to teach my students about being aware of the world around them and the rules of safety when outside playing.  So we focused a bit on stoplight safety.  They knew what a stoplight was but had no idea about its function and what it meant for them when crossing a street with a caregiver.  We first learned about the three colors and what each color stood for.  Then to re-enforce what those colors meant they were each given a colored circle and asked to place them in the correct place on the stoplight  and then tell the other students what that color meant- green safe to go, yellow slow down, proceed with caution, and red, stop.  When we were sure they were confident and  knew all three they then were asked to move their circles to the completed lane.  They had fun watching each other move their circles and if a student was struggling the other students would collaborate with that particular student to help them put their circle in the correct spot.  I heard from quite a few parents, that their child let them know when they went through a yellow light too fast or even through a red light! This safety stoplight kidzban was a big success.

Preschool classroom helper kanban

One thing that I have found after 10+ years of teaching preschoolers is that they absolutely love to help you out in the classroom.  So I knew from the point when I was assigned this class one of the Personal Kanbans I would design would involve classroom tasks.  I wanted to design something that represented fun, so I decided on ‘flying a kite.’Here’s how this works: each student has a bow on the tail of the kite.  Every day we chose the next name on the tail and that person gets to ‘fly the kite’ and essentially is the classroom leader for that particular day.  The kite is divided into four sections, each section has a classroom task: flag holder, dressing the classroom weather bear, being the line leader, and ringing the clean-up bell.  The student’s bow moves around to all four tasks as they need to be completed. The student who is the kite flyer for the day also wears a badge, that goes home with them at the end of the day.

  • Upon entering the room most students will walk over to check out the kite to see who is going to be the leader each day in our class.  They are learning not only to recognize their name but the names of their classmates.

  • They have learned their tasks, if I happen to get sidetracked in the classroom doing another task students will come up and ask me, “Is it time for Judy to dress the weather bear yet?”  A lot of times the student who asks me that question isn’t even the one to be the student leader for that particular day.

  • Group participation, when the student is dressing the weather bear, many other students come over to participate and offer help.  This aids in learning to get along in group situations.

  • This is not a traditional kanban board, however it works just like a traditional kanban, there is a ready lane-the tail with the bows, a work in progress lane-the kite sectioned into four tasks, and completed lane-the bows placed under the words I flew the kite today.

  • This is giving my students the visual of their tasks, the ability to see themselves move around the classroom completing these tasks and the huge confidence of seeing their tasks completed.

  • The badge that they get to wear when they are the kite flyer-class leader for the day makes them feel important. Upon wearing it home it breeds conversations about what tasks they had to complete.

  • Every student knows they will get a turn, and they are excited when they see where their bow is placed on the tail and when their turn will be coming up.

  • It helped to get the students into the ‘groove’ of our classroom and what would be happening during their day. This is many of my students first experience in a structured classroom, and it can be very scary and intimidating the first few weeks. This helped greatly ease their minds and make the experience a positive one.

I found that my students were having a difficult time grasping the Thanksgiving holiday, so I decided that we would design a Thanksgiving Personal Kanban together in class during our circle time.

Teaching Thanksgiving Kanban

We set up the pilgrims traveling to the United States first, talked about how they would arrive then we talked about what they would need to learn to survive with the Native Americans, how they would grow food, prepare the food, etc.  Then we discussed how their working together made them successful and happy, which brought us to celebrating Thanksgiving.  By doing this kidzban together they learned more from the visual then by me just talking or reading from a book.  They got to place the pictures on the board, and we all collaborated on why and how and what we thought they did next.  The students loved working on this board together.  Now they know that Thanksgiving is about more than just eating turkey.

My biggest hope is that I begin to see more and more teachers and educators using Personal Kanban in the their classroom.  I firmly believe from pre-k through college this can be a class game changer and great collaboration tool across the board in every subject.This is an updated post that originally appeared on the Nothing is Out of Reach Blog.

Kidzban Around the Web #1

Highly Visible Family Kidzban

Around the web people are sharing their experiences with Kidzban.  This is the first post of the series - Kidzban Around the Web.With families becoming busier and busier it can be overwhelming keeping up with everything we need to accomplish in each day.Steve Hamilton tackled this problem with his Kidzban.   Steve's wife was away for 3 weeks, and while she was away he wanted to keep track of their two children's activities so he decided to set up a Kanban board on the sliding glass door. Steve explains "This is the single most visible space in the entire house — it is the first thing you see when you walk in the front door."Each Sunday they planned out the coming week - homework, activities, practices, etc. The cards were color coded for each child. Every night they would spend a couple minutes planning the next day. That's when they would move the cards from the top section into the today section.

Steve went on to add "We are now one full week in and so far it has been smooth sailing. No missed homework, no missed practices, good meals each night and the house is reasonably clean!"

Please head over to Steve's Blog to read his Kidzban post in it's entirety.Photo credit: Steve's Blog.There often are things we don't get done before we go to bed each night. Tim Wise came up with a perfect solution for his 6 year old son with his Kiddie Kanban: The Going to Bed Kanban Board.Tim begins by noting "My 6 year old loves responsibility. He loves being able to know what he has to do and getting it done himself.  He does not love when his dad tries to bark commands."They decided to write everything that needs to get done before bed on sticky notes and put them on the wall.  A few tasks were - change clothes, take a shower/bath, read a book, brush teeth, learning new prayers, etc.  His son mentioned "This is like a Todo list for bed." So they labeled the first column TODO. He also said, "We need to be able to tell when I am done." So they then added a Done column. They added the Doing column so they could see what was being worked on.  After the notes went up his son began rearranging them putting them in order. Tim mentioned to his son that was prioritization.Tim finishes up by stating "We said some prayers after reading together, and we learned a new one together. 'Thank you for today. Amen'  So we accomplished learn some new prayers along the way. Unfortunately, we never fit in the bath, so I guess we'll be stinky together tomorrow."You can read the entire Kiddie Kanban: The Going to Bed Kanban Board post on the Agile Dude Blog.This is the first post in the series - Kidzban Around the Web.  You can read the second post here.

Kanban: A Universe of Options for Life's Planning & Organizing Challenges #5

This is the 5th post in a guest series, Kanban: A Universe of Options for Life's Planning & Organizing Challenges by Nadja Schnetzler.

There are all kinds of kanban boards I have created and used in different situations. Here are a few images and short explanations:

Summer themed Personal Kanban

A kanban for summer

Makeshift window kanban

A makeshift kanban board on a window for a team who had to prepare an event in short time and had no method to do it in a good way.

coffee table kanban made with scrabble tiles

A kanban board made of scrabble tiles on the table of my living room.

Organizing quickly with a new team Kanban

A kanban board for a project team with people who have never worked together before and had to get organized in a few hours.

Digital vs. Analog

I am an incredibly digital person. I spend most of my day in front of a computer, tablet or smartphone, and I love to spend free time online, too, researching ideas, reading or just stumbling through the web. So, most people are somewhat perplex that I do not use an online kanban board. I have tried out several of the online kanban software available, and some of them are really good, but nothing, really nothing beats an analog kanban board made from paper and pencil or drawn on a blackboard or whiteboard. I think the reason is that the feeling of transporting the tasks through the board is never quite the same on an online board as on the "real" version.

Remote teams

I have done a fair amount of work with remote teams in the past and this is the only use case where an online board beats the offline version. It's great to see how team members are collaborating over distance by using a digital kanban board, and it’s great to see postits move. Every meeting starts around the kanban board over skype, and the discussions are very similar to teams that stand in front of a «real» kanban.

All in all, my journey with kanban has been immensely beneficial so far, and I am looking forward to all the new things I will learn with kanban over the next years, in all contexts and aspects of life.

Nadja Schnetzler was born in Switzerland and spent her childhood in Mexico City. After graduating from High School, she was a founding member of BrainStore, the first Idea Factory in the world. She has a bachelors degree in journalism from renowned “Ringier School of Journalism”. Over the last 25 years, Nadja has led over 600 innovation projects for companies like Nestlé, Siemens, the Swiss Railways, Kraft Foods, BMW, Save the Children, the United Nations or Amnesty International. She is the author of the book “The Ideamachine” (Wiley) and a sought-after speaker and lecturer at various universities.In 2012, Nadja founded «Word and Deed» with the aim at inspiring organisations, companies, teams and individuals. Word and Deed works in the areas of communication, innovation and collaboration. Kanban has become one of the most important agents of change for Nadja and her clients.Nadja lives in Switzerland with her husband and her two teenage kids. She enjoys listening to and playing baroque music (with her violin) and has an open house for people from all walks of life.This is the final post in the guest series by Nadja Schnetzler - Kanban: A Universe of Options for Life's Planning & Organizing Challenges.  You can read the previous post here.

Kanban: A Universe of Options for Life's Planning & Organizing Challenges #4

This is the 4th post in a guest series, Kanban: A Universe of Options for Life's Planning & Organizing Challenges by Nadja Schnetzler.

Here are a few kanban boards that were created in trainings with individuals and teams:

Using fish to be descriptive on the kanban

See the neat illustrations using fish?

Using street signs to design a kanban

This participant visualized everything with street symbols

Variety of Kanban Boards

A participant explaining his solution out of 10 different kanban boards

Using kanban boards in very different contexts

I have used kanban boards in many shapes and forms for the most different situations over the last years. It’s amazing how adaptable the concept is. Here are a few examples of kanban boards I have created, used, encountered and encouraged.

The Cleaning Party kanban board

In our family, we have a ritual on Saturdays called „the cleaning party“. It means that we gather as a family (2 adults and 2 young teens) collect all the tasks that come to our minds related to our household, and then work for two hours on those tasks. We have used a kanban board for this activity now for three years, and the fact that everyone can pull the tasks that work best for him or her is great. We have also introduced the role of the facilitator. This person has an overview, calls for breaks, gives out little treats during the cleaning party and makes sure we debrief when the party comes to a close.

Turning cleaning into a party kanban board

The family conference kanban board

For our “family conference”, a weekly meeting where we discuss important family matters and issues, we also have created a kanban board. It is used as a discussion board to organize the discussion topics and to see what we are focusing on in the discussion right now. Everyone can contribute discussion topics on postits, and then, in turn, each family member picks a postit and this item is discussed. Whatever we decide during our discussion is noted on a bigger stickie and then pulled into the "decided" column. I really love the way this system helps my children to focus on a topic, to use tactics in picking topics and in respecting the other family members.

Family conference Kanban board

The coaching meeting kanban board

When I meet people for personal coaching, mainly people who are in some kind of change process, I also use a kanban board to work with them. A board helps to collect the possible discussion topics (based on some questions I ask the participant during our first few minutes of the meeting). Then, it's time to decide which of the collected topics should first be discussed. This means pulling the stickies from the first column into the second. I use three layers in the second column to show that again, the postits can be prioritized further.

Then we decide which topic we should discuss first. This one wanders into the "focus" column. Sometimes, when discussing an issue we realize that to really discuss it we need additional information, in which case the postit goes to the "later" section. And finally, when we feel we have discussed a topic at length, we put it into the "Next Steps" column, where we later formulate a plan of what to do now based on all the discussed items.

The beautiful thing of a coaching kanban board is that we can just continue where we left in the next meeting, and we have all the information at hand.

The coaching Kanban board

The portable kanban board

I have a portable version of my kanban board because I travel a lot. It's a large paper with my usuall columns, folded down to a portable size, and reinforced with tape, When I travel, I take the stickies from my board at home and stick them onto my portable board. When I come home, I "synchronize" the boards. It's super easy. I use small size stickies on all my boards so that they also fit my transportable version.

A portable Kanban

My portable kanban board

Nadja Schnetzler was born in Switzerland and spent her childhood in Mexico City. After graduating from High School, she was a founding member of BrainStore, the first Idea Factory in the world. She has a bachelors degree in journalism from renowned “Ringier School of Journalism”. Over the last 25 years, Nadja has led over 600 innovation projects for companies like Nestlé, Siemens, the Swiss Railways, Kraft Foods, BMW, Save the Children, the United Nations or Amnesty International. She is the author of the book “The Ideamachine” (Wiley) and a sought-after speaker and lecturer at various universities.In 2012, Nadja founded «Word and Deed» with the aim at inspiring organisations, companies, teams and individuals. Word and Deed works in the areas of communication, innovation and collaboration. Kanban has become one of the most important agents of change for Nadja and her clients.Nadja lives in Switzerland with her husband and her two teenage kids. She enjoys listening to and playing baroque music (with her violin) and has an open house for people from all walks of life.This is the 4th post in the guest series by Nadja Schnetzler – Kanban: A Universe of Options for Life’s Planning & Organizing Challenges. You can read the previous post here.

Kanban: A Universe of Options for Life’s Planning & Organizing Challenges #3

This is the third post in a guest series, Kanban: A Universe of Options for Life’s Planning & Organizing Challenges by Nadja Schnetzler.

In my practice, the following board has presented itself as the best and most simple way for me to work in a good flow:

6 columns:To do: Holds the backlog and has no limitation.Next: The tasks that I have chosen to be most relevant from the backlog at this point.Meet: A column that holds all the meetings of today and helps me define the WIP limit for the „doing“ column.Doing: The column with all active tasks (WIP limit 1 to 3 if I work alone).Waiting for: A column that holds tasks that are not „done“ because something is open (waiting for an answer by a client  for instance). WIP limitation here is three, forcing me to act on open tasks when the WIP limit is reached.Done: Tasks that are finished.

I use four colors: yellow for normal tasks, red for urgent tasks, green for private tasks and blue for meetings.

My stickies can look very simple on light days and weeks and pretty complex on heavy days and weeks.

 A stickie always contains:- A (to me) crystal clear description of the task at hand- A deadline (only if there really IS a deadline)

A stickie CAN contain additional information during heavy weeks:- estimate of time to complete the task or size of the task ( I go with S, M, L, XL)- project name or color (making sure that I work on a good mix of things, not neglecting clients in my portfolio)- Priority (1,2,3 points)

Sticky note task for a light day

A «light day» stickie

Heavy work day task example

A stickie for heavy days

Whatever works!

I think it’s very important that tools are here for people and not that people become slaves of their tools. So, when using kanban and when talking and passing on my humble knowledge, I always find it important to keep an open mind about everything. If I do not feel like using my board today, for instance, I don’t.

It hardly ever happens, but in some cases I just want to do a good old fashioned to do list that I can check off, or on other days I just do not want to have the feeling that I need to plan everything meticulously. Also, in terms of how to design a kanban board, the postits or how to have conversations around the board, I usually go with „whatever works!“ If a tool works for people, that is fine.

If people start working for the tool, it’s not! In many cases, people notice immediately if something is not working with their board. They notice that tasks do not flow, and they start doing something about it or they come back and ask what they could do. And then we can inspect and adapt. I generally do not tell people „this won’t work“ when they create something that is deviating from kanban „as we know it“. I encourage them to experiment, to explore and to try out. After all, my main interest since 25 years is innovation, is doing things differently, and looking at „old problems“ in new ways.

About the author:

Nadja Schnetzler was born in Switzerland and spent her childhood in Mexico City. After graduating from High School, she was a founding member of BrainStore, the first Idea Factory in the world. She has a bachelors degree in journalism from renowned “Ringier School of Journalism”. Over the last 25 years, Nadja has led over 600 innovation projects for companies like Nestlé, Siemens, the Swiss Railways, Kraft Foods, BMW, Save the Children, the United Nations or Amnesty International.

She is the author of the book “The Ideamachine” (Wiley) and a sought-after speaker and lecturer at various universities.In 2012, Nadja founded «Word and Deed» with the aim at inspiring organisations, companies, teams and individuals. Word and Deed works in the areas of communication, innovation and collaboration. Kanban has become one of the most important agents of change for Nadja and her clients.Nadja lives in Switzerland with her husband and her two teenage kids. She enjoys listening to and playing baroque music (with her violin) and has an open house for people from all walks of life.This is the third post in the guest series by Nadja Schnetzler – Kanban: A Universe of Options for Life’s Planning & Organizing Challenges. You can read the previous post here.

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